NM AAFP: Board Meeting highlights and dates

2011 NMAFP Board Members

NMAFP BOD Minutes

November 5, 2011

Present:
Sally Bachofer, MD (chair); Stephanie Benson, MD; Sara Bittner; Arlene Brown, MD; Erin Corriveau, MD; Dianna Fury, MD; Dion Gallant, MD; Melissa Garcia, MD; Dolores Gomez, MD; Steve Lucero; Omar Naji, MD; Karen Phillips, MD; Linda Stogner, MD; and Lourdes Vizcarra, MD.
Introductions: Dr. Bachofer introduced Dr. Dianna Fury, Associate Director for the UNM FM Residency Program and Steve Lucero, Legislative Liaison for NMAFP.
Ruidoso Conference Results: Dr. Bachofer reported information on last summer's conference. The conference was well received. Dr. Bachofer noted member comments on how NMAFP can better serve including 1. identify small ways for members to get involved 2. focus groups for FM physicians in rural areas to obtain better understanding needs/issues 3. continue offering activities for children during the summer conference.
Doc of the Day Revision:
Dr. Arlene Brown reported that per Raul Barciaga, Chair of Legislative Affairs for the Legislature and Randy Marshall, Executive Director of the NMMS, there will be revisions in the DOD Program. NMAFP has been asked to submit a proposal with information on what the chapter hopes to accomplish with the DOD Program. Dr. Brown is writing the proposal and will get assistance from a newly-formed committee: Drs. Stephanie Benson, Sally Bachofer, Dolores Gomez, Melissa Garcia and Erin Corriveau.
Legislative Training Session: Saturday, January 14, 2012, 12:30 p.m. NMAFP office, lunch served. Steve Lucero will lead this session and present information regarding the upcoming Legislative Session that will begin on January 17th.
Medical Student Reception Report: A total of 91 individuals attended the 6th Annual Medical Student Reception on September 23rd at the Embassy Suites Hotel. A new venue as well as a new program was well received by all. A goal of NMAFP is to keep the enthusiasm, that is felt for Family Medicine during the Reception, going all year long. Next year's Reception is tentatively scheduled for September 21st at the Embassy Suites Hotel. The NMAFP will look for underwriters.
Budget 2111-2012: Dr. Dion Gallant, Chairman of the Budget Committee presented next year's budgets with explanation to the BOD.
Update on Winter Refresher: Dr. Dolores Gomez, Scientific Program Chair, informed the Board that everything is in order for the Conference. Brochures have been mailed and online registration is up and running. Dr. Gomez shared that Memorial Medical Center will once again be a co-sponsor for the Winter Refresher and also for the State Conference in Taos next summer.
Funding Ideas for 2012 Conferences: NMAFP must be more creative when looking for financial support. Board Members suggested organizations that might be approached for financial support of NMAFP CME conferences. Dr. Benson suggested that NMAFP have a booth selling our own items such as t-shirts and mugs.
Job Postings on Website & in Newsletter: In her absence, Dr. Melissa Martinez wrote a document suggesting new rules for advertising: 1. advertising would only be for Family Medicine Physicians and only in NM. 2. there will be a fee for everyone and allow for exceptions upon request for solo/small group practices. Dr. Benson, NMAFP President, offered to write a letter to current and future advertisers explaining the new guidelines.
Multi-State Forum, DFW, Feb. 18-19, 2012: Dr. Karen Phillips shared her experience at the 2011 Multi-State Forum with the Board and recommended it highly to the other officers. The interaction with other Chapter officers is invaluable. The NMAFP sponsors one officer and the Chapter Exec to attend each year. Dr. Benson will plan on attending in 2012.
Annual Leadership Forum, KC, May 3-5, 2012: Dr. Benson shared her experience at ALF in 2011. She feels it is a very valuable conference for upcoming leaders in the Chapter. Dr. Bachofer also attended in 2011 during her year as President. Dr. Melissa Garcia, Vice President, and Dr. Dolores Gomez, President-Elect, will hopefully be able to go in May. The Chapter will sponsor two officers and the Chapter Exec, with airfare being paid for by AAFP.
Strategic Planning Session & BOD Meeting, April 21, 2012: A Strategic Planning Session would be valuable in 2012. The cost will come from the President's Discretionary Fund. It will be held at Los Poblanos in Albuquerque's North Valley in the morning and the Board Meeting will be held in the afternoon. Nancy Fisher, AAFP Chapter Relations, will be the facilitator. NMAFP has applied for a Leadership Road Show Scholarship. In order to conserve funds, Board Members that live nearby will not spend the night. The SPS will be from 9:00 am -1:00 pm. Lunch 1:00 pm to 2:00 pm, Board Meeting 2:00 pm.
Speaker Bank Update: Dr. Bachofer set up a speaker/presentation database that will include information about all speakers that have presented for NMAFP since January, 2005. This will be a valuable tool for future Scientific Program Chairs to use when planning their CME programs. A progress report will be given at the Feb. 10th Board Meeting.
NMAFP Residency Visits in 2012: Sara will visit each Residency Program in the spring of 2012. A presentation will be given by the Resident Representative on the Board about the benefits of AAFP/NMAFP membership. An officer/member from each Residency will also be in attendance. Visits will be planned at the February 10, 2012 Board Meeting. The visit will include AAFP slideshow on Resident Membership, the NMAFP and the ABFM.
Clarifying Roles of Student & Resident Board Members: Dr. Bachofer offered to write a set of guidelines with help from the residents and will present them to the Board at the Feb. 10, 2012 Meeting.
Taos, 2012 Agenda: Dr. Benson, Scientific Program Chair, presented her agenda for next summer's conference, August 2-5, 2012. Thanks to Dr. Bachofer for her help in planning this program. We are nine months out and have a final program for the first time in many years.
Future of Emeritus Committee: The Emeritus Committee will be tabled until we can ascertain the level of interest and availability of individuals to direct the efforts.
Resident Report: Dr. Omar Naji, Southern NM Residency Program in Las Cruces, gave a report to the Board. Dr. Naji was the Resident Delegate to the R&S Conference in KC last July and feels this conference is very important to the future of Family Medicine. Dr. Naji suggests that the student and resident delegate from NM serve a 2-year term, so they learn the process and then return the next year. Dr. Naji feels it is important to talk to residents in the beginning of their residency about the importance of this annual meeting. He offered to come back after he graduates to give a presentation to the incoming class of next year. Southern NM FM Residency Program at Memorial Medical Center had over 800 applications. The abundance of rural opportunities in NM was one of the most repeated reasons of interest in NM FM Residency Programs.
Student Report: Jesus Tafoya was unable to attend but sent a written report that was given by Dr. Bachofer:

A suturing workshop has been scheduled for 1:30 pm on November 29th at the batcave for maximum of 20 students. Alicia Hidalgo recruited a physician to run the workshop, but more volunteers would be welcomed. Only twelve sets of tools for performing the suturing are available so the students will share.

Passing the torch: An email inviting the first-year medical students to run for officer positions in the interest group has been sent. Jesus Tafoya will also announce it before one of their classes.

Mr. Tafoya has recently been visiting elementary classrooms and talking to children about anatomy, health, and illness.

Mr. Tofoya is working on a charter for the FMIG. Thanks to Dr. Wilterding for getting the ball rolling on this.
Committee Reports:

Legislative Affairs: The new Chair of this Committee is Dr. Arlene Brown. The Committee consists of: Drs. Sally Bachofer, Melissa Garcia, Rick Madden and Lourdes Vizcarra. Report given above in DOD Revision and Legislative Training Session.

Resident & Student Affairs: Drs. Lourdes Vizcarra, James Wilterding, and Linda Stogner make up this committee. Dr. Dianna Fury agreed to join the committee. It was determined that at each conference a Message Board will be available to the attendees at the conference, where all messages can be posted.

CME Committee: This is a rolling membership committee. The Scientific Program Chairs from the past 3 conferences will be the individuals sitting on this committee. It was determined that a date needs to be confirmed for the 2013 Family Medicine Conference in Ruidoso. It will be announced at the Feb. 10, 2012 Board Meeting.
Family Medicine Revolution: Dr. Benson suggested that the Board members go to www.familymedicinerevolution.org. It may help us to come up with ideas on how to keep our residents and students involved and interested in Family Medicine throughout the year. Dr. Benson will post some of these videos from CA AFP as well as AAFP on the NMAFP Facebook page. This will also be an Agenda item for our Board Meeting on Feb. 10, 2012.
State Level Activities: Dr. Bachofer reported to the Board regarding a meeting between Drs. Dan Derksen, Rick Madden and Sally Bachofer along with Sara Bittner to discuss opportunities for the NMAFP to be a significant liaison between FM practices and the state-level activities related to the Health Exchanges and the Medicaid Modernization activities within NM. An update will be given at the next NMAFP Board Meeting.
Next Board Meeting: Friday, February 10, 2012, 5:30 pm, NMAFP Office on Louisiana, dinner served